Key & Asset Management

Replaces your paper based records

The EIDOS Cloud Based Asset & Key Management Software is the paperless solution to tracking and managing assets, saving time and money.


Save time searching for the right key

Save money replacing locks

Log the use of data sensitive assets such as Body Cameras

Instantly know who's in possession of assets

Know when assets are due to be returned

Real Time Reporting

Fully GDPR Compliant

Automatic SMS & Email notification

How it Works

Items registered in the EIDOS Inventory such as; Keys, Radios or Body Cams, that require tracking are fitted with NFC tags. Items are booked out by scanning the NFC tag, logging the recipient’s name, contact details and expected return date and time. In the event of an item not being returned, it’s flagged as overdue and an email and optional SMS Text Message is sent to the item holder.

Issuing Methods


Issue items from a PC using our USB NFC reader. No software or administrative rights required for installation.

Visitor/App Tablet

Increase accountability by obtaining the recipients photo & signature using the EIDOS visitor app & tablet.c


Obtain the recipients signature using the EIDOS mobile asset app.

Inventory Details

Asset details include:  Item Description, Make, Model, Manufacturer Part No., Location, Category, Value, Commission & Decommission Dates, Issue Instructions, Notes and Image.

Overdue Notifications

Automatically notifies the item holder via email or SMS of when an item is overdue.

NFC Tag Options

  1.  Tag Cable Tie
  2. Cable Tie
  3. Asset Seal
  4. Hang Tag
  5. Heavy Duty Patrol Point
  6. Internal Patrol Point (White)
  7. Internal Patrol Point (Black)
  8. 18mm Adhesive Label
  9. 30mm Adhesive Label
  10. NFC ID Card

Search & Manage Data

Efficient Data Management Through Search and Export Features


In depth export to MS Excel.


Review data using the built in dashboard or run live reports via MS Power Bi.


Search and organise data by Subject Heading, Comments, Date & Time, Operator, Location, Priority or Status.

Visitor Integration

Book items out to persons on site via the EIDOS Visitor & Asset app. and capture their signature & Photo.

Key Reunite Service

As part of the annual contract a ‘Reunite Service’ is also included. Any item found with the EIDOS tag attached can be reunited with its owners via our website which rewards the finder.

Patrol Integration

Tagged assets can also be incorporated in to an EIDOS patrol route, allowing routine checks to be made of items such as Fire Extinguishers.

Arrange a Demo

Contact us to arrange a demo either face to face or via your preferred online communications platform.

Why switch to a cloud based system?


Accessing a traditional paper book can be a time-consuming process that will require either a visit  to site or worst still, a visit to a storage facility to search through previously archived books.


Poor handwriting & spelling reflects badly on your organisation and could be inadmissible in a court of law.

Environmental & Financial Cost

When considering the cost of a paper-based Daily Operations Books, it is important to not only factor in the initial purchase cost of the book, but also the additional expenses associated with transportation and storage, including the environmental impact.

Near Field Communication (NFC) Explained

NFC (Near Field Communication) is a technology that allows for wireless communication between devices that are in close proximity to each other. In the context of proof of presence, NFC can be used to verify that a person is physically present at a certain location. This can be done by having the person tap their NFC-enabled device (such as a smartphone) on an NFC reader that is located at the location in question. The reader can then confirm that the device’s NFC chip is within range, thereby confirming that the person holding the device is present at the location.

Download the App

Our apps are only available for Android devices on the Google Play Store. For security reasons you will require an APK key to unlock the app the first time you use it. This can be obtained by contacting

Setup, Installation & Training

We want to get you up and running as soon as possible which is why when you place an order with us we’ll ask you for a list of asset and key descriptions. Once we’ve received your list we’ll pre-programme the NFC tags and populate your inventory so you can start using the system as soon as we’ve completed staff training.


The annual licence is for a site rather than the number of users which is unlimited.

Developed & Hosted in the UK

Developed & hosted in the UK and is fully GDPR compliant.

Ongoing Support

Being cloud based, updates and enhancements are included as part of the annual license subscription, along with telephone support throughout the year.


Because the software is cloud based there is no need to install software on a PC. You just need a PC with a web browser and internet connection.

Optional Products

Secure File Sharing

GDPR compliant secure file sharing software enables electronic dissemination of data such as video footage direct to applicants, rather than the inconvenient and insecure transfer of physical media. Configurable access levels ensure data can only released if first authorised by a nominated data controller.

Key & Asset Management

The EIDOS Cloud Based Asset & Key Management Software is the paperless solution to tracking and managing assets using NFC technology saving time and money. Options include the ability to capture a recipients photo & signature increasing accountability using the optional EIDOS Visitor app & tablet.

Proof of Presence

Our Proof of Presence app is an effective and efficient solution for generating attendance records for members of staff such as cleaners & security contractors. Using a smartphone the user simply swipes the NFC checkpoints around the premises. Information is then automatically uploaded to the cloud in realtime and can be viewed on a web browser.

eDOB (Activity Log)

Replace the outmoded and ineffective paper based Daily Occurrence Book with the EIDOS Cloud Based Activity Log. Instant access to what’s currently happening on site with the ability to easily search archived information. Invaluable if you are responsible for managing multiple site.

Key & Asset Management

Features Year 1 Year 1 Year 2
Annual Licence Cost ex VAT
Unlimited Users
USB NFC Reader
100 NFC Key Tags
Annual Software Licence
Tablet, NFC Reader, Stand & App.
Automatic Software Updates
Phone Support

Multi-site & trade discounts available upon request. Cost subject to RPI.