Secure File Sharing

GDPR Compliant File Sharing​

Police, Insurers and Law firms are increasingly requiring that CCTV footage and other data is transferred to them electronically rather than physically in the form of portable media such as DVD or USB memory.

Securely transfer CCTV footage and other data to law firms, insurers, and police.​

The responsibility for the safe custody of personal data rests with the disclosing data controller who is responsible for GDPR compliance and must maintain a robust audit trail of any processing carried out. This responsibility might be compromised if an applicant requires that their organisations own data release processing methods are used. This should normally be refused in favour of SFS.

Data Release Options

To comply with GDPR the system will not allow data to be released until it has been authorised by the nominated data manger. Data can released in the following formats:

EIDOS Cloud Server

Upload the required files to the EIDOS Cloud Server. The recipient will receive a download link via email and, optionally, a text message verification code.

Your Nominated Server

Send an email containing a link to data that is already available on-line, together with instructions the recipient may need to access it.

Third Party Server

Send data via a third parties file sharing platform. Request a recipients signature before releasing data.

Physical Media

Release physical media device (CD/DVD, Memory Card or Paper) in person and capture the recipients signature.

Data Viewing

EIDOS SFS also includes the function to be able to log and capture signatures when data is viewed on site by third parties such as police.

Activity Log (eDOB) Integration

Works seamlessly with the EIDOS Activity Log allowing you to log data releases against incidents logged in the system.

Setup, Installation & Training

To ensure you get the most from our software wherever possible we like to attend site to set you up and give thorough training.

Setup, Installation & Training

To ensure you get the most from our software wherever possible we like to attend site to set you up and give thorough training.


The annual licence is for a site rather than the number of users which is unlimited.

Developed & Hosted in the UK

Developed & hosted in the UK and is fully GDPR compliant.

Ongoing Support

Being cloud based, updates and enhancements are included as part of the annual license subscription, along with telephone support throughout the year.


Because the software is cloud based there is no need to install software on a PC. You just need a PC with a web browser and internet connection.

Arrange a Demo

Contact us to arrange a demo either face to face or via your preferred online communications platform.

Optional Products

Key & Asset Management

The EIDOS Cloud Based Asset & Key Management Software is the paperless solution to tracking and managing assets using NFC technology saving time and money. Options include the ability to capture a recipients photo & signature increasing accountability using the optional EIDOS Visitor app & tablet.

Proof of Presence

Our Proof of Presence app is an effective and efficient solution for generating attendance records for members of staff such as cleaners & security contractors. Using a smartphone the user simply swipes the NFC checkpoints around the premises. Information is then automatically uploaded to the cloud in realtime and can be viewed on a web browser.

Visitor Management

The fully GDPR compliant cloud based replacement to the traditional paper-based visitor book. The EIDOS Visitor software replaces the traditional visitor book with a streamlined process for booking in visitors & contractors to site. Visitor details are securely stored and provide real time information and reports.

eDOB (Activity Log)

Replace the outmoded and ineffective paper based Daily Occurrence Book with the EIDOS Cloud Based Activity Log. Instant access to what’s currently happening on site with the ability to easily search archived information. Invaluable if you are responsible for managing multiple site.

Secure File Sharing

Features Existing Compliance Service Client Annual Licence
Annual Licence Cost ex VAT
Unlimited Users
Annual Software Licence
Automatic Software Updates
Phone Support

Multi-site & trade discounts available upon request.Cost subject to RPI.